SOUTHEASTERN REGIONAL INJURY CONTROL NETWORK (SERICN) Article 1. Name and Service Area Article 2. Mission, Goal and Objectives Article 3. Membership Article 4. Officers and Tenure Article 5. Executive Committee Article 6. Election of Officers Article 7. Committees Article 8. Vacancies Article 9. Quorums and Proxies Article 10. Fiscal Year Article 11. Amendment Procedures Article 12. Parliamentary Authority Article 13. Dissolution Article 14. Effective Date and Amendments Article 1. Name and Service Area Section 1. The name of the organization shall be the Southeastern Regional Injury Control Network, herein referred to as the SERICN. Section 2. The states included in the area served by the organization shall include, but not be limited to: Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina and Tennessee. Article 2. Mission, Goal and Objectives Section 1. The mission of the Southeastern Regional Injury Control Network is to develop a coordinated approach for unintentional and intentional injury prevention and control. Section 2. The goal of the SERICN is: To reduce unintentional and intentional injuries by fostering interagency collaboration and communication among the network members. Section 3. The objectives of SERICN are: To support each state's initiatives to establish and implement a statewide injury control plan that works toward achieving the Healthy People 2010 objectives; To provide training sessions and information exchange in order to better understand the different practices and research of injury control To examine state and regional data on injuries and provide a report to each state for program planning, implementation, evaluation, policy development and other injury control initiatives; To facilitate the development of self-sufficient statewide and interstate injury control programs and projects throughout the southeast region. Article 3. Membership Membership shall be open to any individual or organization interested in injury prevention and control within member states. Section 1. Voting Members - member states' health department and governor's highway traffic safety office shall each have one vote. CDC funded Injury Prevention and Research Centers in the region shall also have one vote each. The official state representatives for each member state shall be designated by the State Health Officer or the state Governor's Highway Safety Officer. The Injury Prevention and Research Center (IPRC) representative shall be designated by the IPRC director. Section 2. Non-voting Members - shall include, but not limited to Centers for Disease Control and Prevention (CDC), Region IV National Highway Traffic Safety Administration (NHTSA), Consumer Product Safety Commission (CPSC), Region IV Maternal and Child Health Bureau (MCHB), Children's Safety Network and Safe America Foundation. Article 4. Officers and Tenure The Officers of the SERICN shall be a Chair, Vice-Chair, Immediate Past Chair, Treasurer and Secretary. The term of the officers is for one year beginning in July .All officers must be voting members. Section 1. Chair - The chair will be responsible for coordinating agendas for and facilitating quarterly meetings and monthly conference calls, function as designated spokesperson for the network, participate in the selection and logistics of quarterly meetings location and coordination of correspondence on behalf of the SERICN. Section 2. Vice-Chair - The vice-chair shall move to the office of chair after his/her term as vice-chair is complete. The vice-chair will be responsible for chairing the SERICN quarterly meetings and monthly conference calls in the absence of the chair. The vice-chair shall also have the responsibility of coordinating the nomination and election of officers. The vice-chair is responsible for communications, such as updating and disseminating the orientation packet, the web site and link repairs. Section 3. Secretary - The secretary will be responsible for recording minutes of all business meetings and conference calls, assisting in the preparation correspondence, maintaining mailing lists, including email lists and other duties as necessary. Section 4. Treasurer - The treasurer shall have the responsibility of keeping a record of deposits and expenditures and coordinating all contract developments. Section 5. Immediate Past-Chair - The immediate past-chair shall fill the office of chair if the office were to become vacant. Article 5. Executive Committee The Executive Committee shall consist the Chair, Vice Chair, Immediate Past-Chair, Secretary and Treasurer. Section 1. The Executive Committee shall be responsible for the management of SERICN business between meetings and conference calls; responsible for setting all liabilities and distribution of SERICN assets in the event the Network is dissolved or terminated. Article 6. Election of Officers Section 1. Election - Election of new SERICN officers shall be held at the first SERICN meeting of the calendar year. If a meeting is not held before the end of the first quarter of the calendar year, a ballot will be sent out to voting members to elect new officers. Article 7. Committees Shall be appointed as needed by the Chair. Article 8. Vacancies In the event of a vacancy in the office of Chair the Immediate Past-Chair shall assume the office of Chair to complete the unexpired term. In the event there is not an Immediate Past Chair, the office shall be assumed by the Vice-Chair. In the event of a vacancy in the offices of Secretary and/or Treasurer, the Chair may appoint a temporary officer until an election can be held to fill the vacant office. The Chair may call a special election to fill a vacant office if at least 30 days notice is given to all voting members. Article 9. Quorums and Proxies Section 1. Quorum - A quorum shall be representation from at least five (5) member states of the voting members, including proxies. A voting member may designate a proxy to vote in his/her absence. Section 2. Proxy - The proxy designation must be in writing and placed on file with the Secretary. The written proxy designation must include the date of the meeting for which the proxy is active, the name of the person assigned the proxy and the signature of the person designating the proxy. Article 10. Fiscal Year The fiscal year for the organization shall be July 1 through June 30. Article 11. Amendment Procedures The Bylaws may be amended by two-thirds vote of Voting Members. Notice of any proposed amendments to the Bylaws must be provided to the voting members at least 30 days prior to voting. Article 12. Parliamentary Authority The rules contained in “Roberts Rules of Order Revised” shall govern meetings of the SERICN in all cases in which they are applicable and in which they are not inconsistent with these bylaws. Article 13. Dissolution Upon the dissolution or termination of the SERICN, the Executive Committee shall, after paying or making provision for the payment of all liabilities of the SERICN, distribute remaining assets of the SERICN equally to not-for profit organizations, 501(c) (*) status, within each member state. Article 14. Effective Date and Amendments These Bylaws were revised by the voting membership of the Southeastern Regional Injury Control Network on July 26, 2001. Original bylaws were accepted June 1999.